Meeting Planning Services
For many years, at Congrex Switzerland we have been setting up centrally coordinated systems that save time and resources while ensuring our clients’ meetings are successful and exceed the expectations of all attendees.
Meeting planning is a multi-faceted skill that requires a strategic approach and in-depth knowledge of the most efficient tools needed in every situation. We know that coordinating all aspects of a meeting can be daunting, but making this happen is one of our areas of expertise. Our meeting planners are highly skilled at applying the standards defined in the international project management life cycle in order to manage meetings that go according to plan.
Our guiding principles are collaboration, communication, and personalisation. We work to guarantee smooth collaboration between organisers, meeting venue staff, and suppliers in order to deliver a memorable experience that makes a positive impression on all participants. And after years working in this field, our meeting planners have a vast network of contacts in the meeting industry coupled with a genuine passion for creating and delivering outstanding experiences.
Our comprehensive range of specialised meeting planning services can be fully personalised, whether you are an association, a not-for-profit, a corporate client, or a government institution, and irrespective of audience size. We offer custom-made solutions using tried-and-tested methods that offer value at an individual level and put the spotlight on your organisational message.
If you want to create a memorable event, achieve widespread recognition, and build a positive brand image during your meeting, the following services may be of interest to you:
Specialised Meeting Planning Services
Venue Sourcing and Request for Proposal (RFP) Procedures
Compiling suitable venues selection, verifying availability, request bookings, and negotiate the details of the venue hire contract.
Carrying out detailed in-person venue inspections to ensure the site meets our client’s requirements.
Selecting an adequate catering supplier and coordinating the delivery of food and beverages throughout the event.
Staging Production, AV & IT Solutions
Ensuring modern, secure, and engaging audiovisual and digital solutions, and creating bespoke stage sets.
Planning staffing needs and selecting the most suitable professionals for every aspect of your event.
Selecting and overseeing the most suitable risk-management and security methods to ensure the meeting is smooth.
Congress Logistics Management
Expertly coordinating the delivery of resources to enhance the audience’s experience.
Liaising with suppliers and contractors to ensure goods and services are delivered on time.
Creation Of Websites, Social Media Strategies and Mobile Applications
Providing digital support to meetings and events to increase exposure and connect with attendees.
We delivered this service to the following projects:
Exhibition and Sponsorhip: Finding funds is one of the key challenges when organising annual conferences or similar events. Recent research shows that 75 percent of sponsors are always on the lookout for new partnerships, which means meeting planners and organisers...
The importance of ensuring a smooth travel experience for conference attendees should never be underestimated. When it comes to catering for faculty members (conference committee members, the president, speakers as well as other VIP attendees), this task takes on an...
Over the past few years, there has been a qualitative transformation in the events industry, shaped by a growing demand for value and a focus on the attendee experience. While education remains important, interaction is now the lifeblood of events, from form to format...