Project Management Services

Congrex Switzerland has an expert team of Project Managers with years of experience, overseeing complex projects for associations and corporate clients. We have the expertise to devise strategies that prepare organisations for any challenge and to reach their objectives.

With our project management team, your conference will be in good hands

To achieve this we create individually tailored programmes that help organisations achieve their goals. We focus on efficiency, aiming to streamline every phase of the operation. Our project management team has a track record of success, coordinating hundreds of conferences and meetings over the last four decades.

Our guiding principles are collaboration, communication and personalisation. We work to ensure organisers, venue staff, and suppliers work together to deliver a memorable experience for all participants. After years working in the field of meeting planning, we have built an extensive network of contacts in the meeting industry.

Our consultants will work side by side with you to ensure continuous cooperation with your organisation. Through this collaboration, we can offer guidance on how to make the best, most cost-effective use of your resources.

To create a memorable event, gain widespread, positive recognition and build a positive brand image during your meeting, we offer the following services:

  • Budgeting and Financial Management: Helping you make financial decisions that serve your organisation’s goals.

  • Venue Sourcing and Request-for-Proposal (RFP) Procedures: Using the latest software to verify availability, request a booking, and negotiate the contract details with venue management.

  • Site Inspections: Carrying out a detailed in-person inspection of the venue to ensure the site meets your needs.

  • Catering Services: Selecting the right catering supplier and coordinating the provision of food and beverages throughout the event.

  • Staging, Production, Audio-visual & IT Solutions: Procuring modern and engaging audio-visual and digital solutions, and creating bespoke stage sets.

  • Professional Staffing: Planning staffing needs and choosing the best personnel for every phase of your event.

  • Event Security: Selecting and overseeing appropriate risk-management and security measures to ensure the event is safe and secure.

  • Branding, Marketing and Promotion: Providing expert advice that helps build brand awareness, project a powerful public image, and reach target audiences using the most effective methods.

  • Public Relations and Press Management: Helping build strong relationships with the public and the media, creating communication strategies that raise your organisation’s profile.

  • Logistics Management: Expertly coordinating the delivery of resources to the congress venue, no matter where in the world that might be.

  • Supplier Management: Liaising with suppliers, service providers and contractors to make sure everything is delivered on time.

Our References for Project Management Services

Please read more about the projects we have supported and the challenges we had to master.

The Annual Meeting of the Swiss Society of Cardiology (SGK) took place in Interlaken, Switzerland.

The ECTRIMS Summer School 2019 took place in Dublin, Ireland from 18 – 20 June 2019. ECTRIMS has initiated an annual programme of Summer Schools to organise and support timely international scientific/clinical meetings on topics of interest and importance in MS.

MedArt 2019 took place in Basel, Switzerland from 17 – 21 June 2019.

Our Clients for Project Management Services

We are very happy to have formed excellent partnerships with many of our clients.
Please find below an overview of associations and companies that trust in our work.

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