Hosting a Successful Online Conference

Successfully hosting an online conference or hybrid event is increasingly important. That is to say, not only in times of social distancing.

Professional event management has several vital functions: For instance, create brand awareness and revenue for the organiser. In addition, share up-to-date information. And certainly networking.

For a long time, traditional person events and face-to-face meetings seemed the best way of achieving customer success. However, resistance to adopting new meeting formats mainly came from not knowing how valid these alternative formats were at meeting these goals.

We help you choose the right event format and develop a secure and engaging virtual experience.

Your expert for online conferences and events

Online events facilitate conference attendance besides travel restrictions and help deliver vanguard information. Moreover, a virtual summit is perfectly compatible with event marketing, digital marketing and sponsorship strategies while allowing planners to be ready for any pandemic eventuality. Similarly, well planned virtual conferences can boost attendance, increase the event experience and reach a wider audience than traditional live events.

Hybrid events feature a mix of live and online components. In this model, some people may be present at a physical location, while others attend the sessions via the live stream. As a result, hybrid events may attract sponsors and attendees who would not have otherwise been drawn to a live event. And if needed, hybrid meetings can be easily modified and turned into an entirely virtual event.

Our online event platforms are fully GDPR compliant and hosted on servers within the European Union.

We offer the following services for your online conference:

Online conference: Our services include the complete conference setup, from hosting of the sessions, breakouts, networking and more. Due to our agile processes, we work with different third-party providers to offer you the most suitable solution for your virtual summit. For example, we provide different webcasting formats including live video webcasts with slides, or interactive (questions, polls etc.) and flexible options for presenters.

Virtual exhibition: Customised booths within a virtual exhibition hall. Visitors can click on a booth to access presentations, pre-recorded videos, webinars, live chat and much more. In addition,  booth representatives can interact with visitors via live chat, voice or video call.

Virtual poster presentation: All posters can be seen in a virtual poster hall. Moreover, we can create several poster halls with different topics in order to facilitate the journey. In addition, presenters have access to statistics like poster views, and various extras like chat function, survey, broadcast messages and more.

Virtual Walkthrough

You would like to see what a virtual exhibition organised by Congrex looks like?Take a look at the walkthrough video of the ERA-EDTA Virtual Congress 2020.

Our References for Online Conference & Event Services

Please read more about the projects we have supported and the challenges we had to master.

EHA25 virtual was a 10-day program from June 11-21, 2020.

The first ERA-EDTA fully Virtual Congress took place from June 6-9 2020.
We supported the ERA-EDTA with the organisation of a virtual exhibition.

MedArt basel.20 should actually take place from 22 to 26 June 2020, as every year at the University Hospital in Basel, Switzerland. Due to the current COVID-19 pandemic, it was decided to let medArt basel.20 take place digitally and earlier than planned, in order to enable the best possible adaption to the lockdown problem.

Our Clients for Online Conference & Event Services

We are very happy to have formed excellent partnerships with many of our clients.
Please find below an overview of associations and companies that trust in our work.

Related News & Industry Information

Do not forget to follow our regular blogs unveiling best practices for your daily business.

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