Exhibition and Sponsorship Planning Services

We are experts in Exhibition and Sponsorship Management.

Targeted sponsorship management

Organising memorable events and developing strong ties with sponsors is crucial to the success of every association. Exhibitions are the perfect opportunity to reach target audiences and establish an organisation’s values. Partnering with the right sponsors is essential to guarantee the financial success of an event.

Congrex Switzerland is an established PCO whose in-house sponsorship team has a network of contacts that spans the globe. This allows us to offer ongoing support in all areas of exhibition and sponsorship planning.

We offer bespoke consulting services that target every element of exhibitions and sponsorship planning and execution. Our services are designed on a case-by-case basis to suit the unique requirements of each association and every event.

Organising successful exhibitions

At Congrex Switzerland we take time to understand the objective of your exhibition and to devise a strategy to help you achieve your goals and maximise the return on investment.

We offer a full range of exhibition planning services to cover every stage of the process. These include:

Planning and on-site services

  • General exhibition planning
  • Creation and updating of floor plans
  • Handling stand allocation procedures
  • On-site management of exhibition stands and other resources
  • Coordinating the set-up and dismantling of exhibition stands

Administrative Support

  • Invitation to exhibit procedure as per the official requirements
  • Preparing and distributing a sales prospectus
  • Providing an exhibition administration schedule
  • Developing and maintaining a database of potential exhibitors

Third Party Liason

  • Handling venue management
  • Negotiating, appointing, and liaising with sub-contractors
  • Liaising with participating companies
  • Invoicing exhibitors and other sub-contractors
  • Appointing and scheduling security staff

Compliance & Security

  • Managing health and safety regulations
  • Managing risk assessment procedures
  • Consulting to ensure compliance with local regulations/pharmaceutical codes of practice, where applicable

Our References for Exhibition and Sponsorship Planning Services

Please read more about the projects we have supported and the challenges we had to master.

With over 150 participants contributing expertise in different areas of stroke research, 2019 has seen another successful year for the European Stroke Science Workshop. During slightly over 2 days, participants discussed a wide range of topics from basic science, translational research to clinical trials.

The 21st European Gynaecological Oncology Congress of the European Society of Gynaecological Oncology, took place from November 2-5, 2019 in Athens, Greece.

The aim of thesecond meeting was again to extend knowledge and collaborations with world-leading experts from around the world in the fascinating artistic environment of Basel.

Our Clients for Exhibition and Sponsorship Planning Services

We are very happy to have formed excellent partnerships with many of our clients.
Please find below an overview of associations and companies that trust in our work.

Related News & Industry Information

Do not forget to follow our regular blogs unveiling best practices for your daily business.

As for meeting and event planners and all stakeholders of the meetings and events industry, we are still witnessing the devastating impacts of the COVID-19 pandemic. But little by little, we see the light at the end of the tunnel: Some countries are already easing lockdowns, and even the first events and conferences are going […]

Is it possible to achieve engagement in virtual events? With the current travel restrictions and limited in-person interactions, virtual and hybrid events are on the rise. Even though nothing beats attending a physical trade show and networking with attendees, one can achieve a similar experience in an online event. However, keeping an online audience engaged […]

In-person events like conferences, conventions, and trade shows remain crucial to associations and organisations who want to attract new members and draw people to understand the value of their products or services. These events require reliable sources of funding, which means organisers must be willing to work side-by-side with sponsors, who can benefit from enhanced […]

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