The Growing Presence of Virtual Reality in Events


Are you planning your next conference? With information on everything under the sun quite literally available at the click of a button or the swipe of a finger, it’s increasingly more challenging to keep attendees engaged at conferences. How exactly do you educate attendees while simultaneously keeping them engaged and stimulated? Transforming to the conference learning experience. The process of conference planning needs to transform into the modern era. Planners now need to look at new, revolutionary methods of engaging with audiences throughout an event because user absorption levels aren’t what they used to be – given the technology available in the information age. In this article, we will advise you, the conference organiser, on how best to make your next event a truly engaging and educational experience for those who attend it.

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Transform the overall conference experience with learning experience design

Experimental learning experiences

Until recently, the focus of conference planning has been on content delivery. It has been about the information. As important as this is, and as much as it should still be about this, you must explore alternative learning models or micro experiences where attendees are stimulated while learning. Conference planners must convey information experimentally and do away with traditional talking sessions and exhibits. People are taking inspiration from and being influenced by the more general trend around consumer activations which are experiences within an experience. How does a conference planner achieve this? Through the use of self-guiding activities where attendees need to apply their problem-solving skills and collaborate to acquire information. Incorporate prizes and giveaways. Turn it into an interactive experience instead of a set of consecutive sessions. Think outside the box and try to relate it all to your association – get creative.

Incorporate learner experience design.

Develop the above methods through LX Design. By merging several areas of design, such as instructional design, user experience design, user interface and visual design with modern technology, conference planning reaches new heights. With LX, you can design impactful learning experiences that will have a lasting, positive impact on your attendees. Why not use technology to assist you with your conference’s objective? Adapt to your audience through learner experience platforms that appeal to their preferences. It could be of a visual, auditory or sensory nature. This is the era of the user, after all. To gain a deeper understanding of LX Design, read this overview.

interactive congress learning experience design is important

Interactive sessions to improve the learning experience

A host of events are taking their sessions to a new level by making them more interactive for attendees. As stated above, people don’t necessarily want to sit and listen to a string of consecutive talks anymore. For example, EMEC holds something called “The Campfire Sessions”, where attendees can learn from one another by sharing their experiences. Born in a very laid-back environment, it creates a campfire-style storytelling atmosphere where the host introduces topics or issues, and everyone in the session offers their ideas and solutions individually. It’s a collaborative and innovative learning method that younger generations respond incredibly positively to. Another event called the Marketing Festival hosts these sessions based on case studies. It’s an hour session with six different speakers. Talks are short and to the point, based on real-life examples by credible people. Each speaker has 5-10 minutes to convey their case study or model, so it’s a learning experience without lengthy introductions.

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Offsite events

In addition to hosting an interactive, experiential conference, we recommend facilitating offsite events to increase your conference experience. Instead of having your attendees recede to their hotels after the day’s activities and sessions, why not offer post-event entertainment? This way, you can maintain their engagement after hours. You can achieve this by facilitating a site-seeing tour of the city where your event is being held. In addition, you could even take your attendees to a show. This way, you won’t just be remembered for the learning experience but for something beyond that.

conference learning experience design requires open spaces

Furthermore, it’s also a great atmosphere to network in. If you’re trying to attract new members to your association, you must adapt your entire conference to the needs of the new generations. The way they consume information and take in experiences. E.g. Millennials have come of age (27-44 years old’s in 2023). They are arguably the most influential generation in the business right now.


Congrex Switzerland is an internationally operating agency delivering customised solutions. Annually Congrex Switzerland organises approximately 45 events with over 73’000 delegates. This encompasses the overall organisation of conferences and meetings, including the management of hotel rooms and strategic consultancy. Amongst our clients are international associations, governmental organisations and corporations. Please get in touch with our experts if you, too, want to transform your conference into an authentic conference experience.

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