The success of an event depends on much more than what happens at the venue. Event organisers are also expected to provide a full range of services, and accommodation provision is vital. Providing hotel accommodation is an integral part of our core PCO (professional conference organisation) services. Our specialised accommodation booking and management service help provide a seamless experience that adds to every event’s value and underlines the organiser’s professionalism and prestige.
WE TAKE CARE OF HOTEL PROCUREMENT
At Congrex Switzerland, we have a team of hotel accommodation consultants with wide-ranging expertise in identifying and handling the most suitable accommodation options for any conference.
No matter the size of your conference, our accommodation management team knows the most suitable hotels, alongside the skills needed to book and manage accommodation for conferences with several thousand delegates.
Over the years, our experts have built an extensive network of contacts with leading hotel chains that allow us to secure the most competitive room rates and favourable conditions for our clients. This frees event organisers to focus on other aspects of the event and provides a seamless experience for event participants and speakers.
WHAT HOTEL ACCOMMODATION SERVICES DO WE OFFER?
ACCOMMODATION SOURCING
- Locating and negotiating the best rates for accommodation worldwide
- Coordinating requirements and other details with hotels
BOOKING PROCESSING
- Setting up an online booking system
- Coordinating and managing bookings and any changes (for both individual and group bookings)
- Providing on-site support when required
LEGAL AND FINANCIAL
- Organising deposit payments to guarantee bookings
- Setting up hotel accounts as required
- Post-event reporting and financial consolidation
- Consulting to ensure compliance with local regulations/ pharmaceutical codes of practices, where applicable
A STATE-OF-THE-ART BOOKING SYSTEM
Congrex Switzerland has integrated a worldwide leading online booking engine into its own accommodation sales system. In the current environment of online channels, people book their rooms through hotel booking engines with real-time room rates. Therefore, the participants benefit from the best available room rates, up-to-date hotel descriptions, and access to the latest pictures of the hotels.
