on on
Congrex employees at the registration desk at ECTRIMS 2023 in Milan

Hotel Accommodation Services

Helping you select the most suitable accommodation for conference attendees.

The success of an event depends on much more than what happens at the venue. Event organisers are also expected to provide a full range of services, and accommodation provision is vital. Providing hotel accommodation is an integral part of our core PCO (professional conference organisation) services. Our specialised accommodation booking and management service help provide a seamless experience that adds to every event’s value and underlines the organiser’s professionalism and prestige.

 

WE TAKE CARE OF HOTEL PROCUREMENT

At Congrex Switzerland, we have a team of hotel accommodation consultants with wide-ranging expertise in identifying and handling the most suitable accommodation options for any conference.

No matter the size of your conference, our accommodation management team knows the most suitable hotels, alongside the skills needed to book and manage accommodation for conferences with several thousand delegates.

Over the years, our experts have built an extensive network of contacts with leading hotel chains that allow us to secure the most competitive room rates and favourable conditions for our clients. This frees event organisers to focus on other aspects of the event and provides a seamless experience for event participants and speakers.

 

WHAT HOTEL ACCOMMODATION SERVICES DO WE OFFER?

ACCOMMODATION SOURCING
  • Locating and negotiating the best rates for accommodation worldwide
  • Coordinating requirements and other details with hotels
BOOKING PROCESSING
  • Setting up an online booking system
  • Coordinating and managing bookings and any changes (for both individual and group bookings)
  • Providing on-site support when required
LEGAL AND FINANCIAL
  • Organising deposit payments to guarantee bookings
  • Setting up hotel accounts as required
  • Post-event reporting and financial consolidation
  • Consulting to ensure compliance with local regulations/ pharmaceutical codes of practices, where applicable
A STATE-OF-THE-ART BOOKING SYSTEM

Congrex Switzerland has integrated a worldwide leading online booking engine into its own accommodation sales system. In the current environment of online channels, people book their rooms through hotel booking engines with real-time room rates. Therefore, the participants benefit from the best available room rates, up-to-date hotel descriptions, and access to the latest pictures of the hotels.

Contact

Julia Krug: Junior Accommodation Coordinator at Congrex Switzerland

Julia Krug

Junior Accommodation Coordinator
sales@congrex.com

Impressions

Highlight Project

Whitepapers

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White Paper 16
White Paper 16

More Projects

CISTM 2023 Project Event Logo

CISTM 2023

CISTM 2023, held at the Congress Center Basel in Switzerland, brought together 1,500 participants to explore global insights in travel medicine. Congrex expertly managed the meeting planning, hotel accommodations, exhibition, and sponsorship, ensuring a seamless and successful event. The conference provided a platform for professionals to share knowledge, network, and discuss the latest advancements in travel medicine, contributing to improved patient care and global health practices.
ESTRO 2023 Project

ESTRO 2023

ESTRO 2023, the annual congress of the European Society for Radiotherapy and Oncology, took place from 12 to 16 May in Vienna, Austria. Under the theme "From Innovation to Implementation," the event focused on translating research into practice, reflected in state-of-the-art sessions throughout the program. With more than 6,000 delegates in attendance, the summit offered an excellent opportunity to network with industry leaders and explore the latest developments in technology, techniques, and oncology products. Congrex proudly supported this event by organising hotel accommodations, ensuring a smooth and comfortable experience for all participants.
EASL Liver Cancer Summit 2023

EASL Liver Cancer Summit 2023

EASL Liver Cancer Summit 2023 The EASL Liver Cancer Summit 2023 took place in Estoril, Portugal from 20-22 April and online. Liver cancer is a major health problem and hepatocellular carcinoma (HCC) is considered one of the leading causes of cancer-related deaths worldwide. Congrex was pleased to provide expert registration services for the EASL Liver Cancer Summit 2023.
ICOHAR 2023 project

ICOHAR 2023: Advances in One Health Antimicrobial Resistance Research

ICOHAR 2023, supported by Congrex, took place from 18-20 April in Copenhagen. This physical event brought together 200 delegates to discuss the latest research and strategies in One Health antimicrobial resistance. The conference featured expert presentations, interactive workshops, and networking opportunities aimed at advancing the global fight against antimicrobial resistance.
ECCMID 2023 Project Logo

ECCMID 2023

Supported by Congrex, the hybrid 33rd ECCMID brought together over 16,000 participants to explore the latest advancements in clinical microbiology and infectious diseases. The event featured cutting-edge research, practical workshops, and opportunities for professionals to network and share insights on improving patient care and public health.
ECTRIMS Focused Workshop Project placeholder

De-escalating Strategies in CNS Diseases: ECTRIMS Focused Workshop 2023

This specialised workshop, organised by ECTRIMS and managed by Congrex, took place in Lisbon and attracted 50 participants. The focus was on adjusting treatment plans for conditions like multiple sclerosis (MS) and similar diseases. Experts shared practical advice for safely changing treatments and keeping a close watch on patients during these transitions. The event included discussions on various factors affecting treatment, such as age and gender, and provided a platform for participants to exchange experiences and best practices.
SGH SSS Projects

SHG Annual Meeting 2023 in Neuchâtel: Advancements in Stroke Care

The SHG Annual Meeting, organised by the Swiss Stroke Society and supported by Congrex, was held on January 26-27, 2023, in Neuchâtel. This physical event attracted 250 participants, providing a platform for healthcare professionals to discuss the latest advancements in stroke research and treatment.

SSH Review of the ASH Meeting 2023

The SSH Review of the ASH Meeting, organised by the Swiss Society for Hematology and supported by Congrex, was held on January 10, 2024, in Bern. This physical event brought together 120 delegates at Inselspital to explore and discuss the latest developments in hematology from the ASH international congress.
2022 EASL London conference banner

EASL Liver Cancer Summit 2022

This international conference, convened by the European Association for the Study of Liver (EASL), lasted two days from February 3-4, 2022. Congrex digitally orchestrated it, allowing more than 460 international delegates to participate in the critical discussions surrounding liver cancer research. This digital summit embodied the potential of modern technology in bridging scientific communities across the globe.
CISTM 2023 Project Event Logo

CISTM 2023

CISTM 2023, held at the Congress Center Basel in Switzerland, brought together 1,500 participants to explore global insights in travel medicine. Congrex expertly managed the meeting planning, hotel accommodations, exhibition, and sponsorship, ensuring a seamless and successful event. The conference provided a platform for professionals to share knowledge, network, and discuss the latest advancements in travel medicine, contributing to improved patient care and global health practices.
ESTRO 2023 Project

ESTRO 2023

ESTRO 2023, the annual congress of the European Society for Radiotherapy and Oncology, took place from 12 to 16 May in Vienna, Austria. Under the theme "From Innovation to Implementation," the event focused on translating research into practice, reflected in state-of-the-art sessions throughout the program. With more than 6,000 delegates in attendance, the summit offered an excellent opportunity to network with industry leaders and explore the latest developments in technology, techniques, and oncology products. Congrex proudly supported this event by organising hotel accommodations, ensuring a smooth and comfortable experience for all participants.
EASL Liver Cancer Summit 2023

EASL Liver Cancer Summit 2023

EASL Liver Cancer Summit 2023 The EASL Liver Cancer Summit 2023 took place in Estoril, Portugal from 20-22 April and online. Liver cancer is a major health problem and hepatocellular carcinoma (HCC) is considered one of the leading causes of cancer-related deaths worldwide. Congrex was pleased to provide expert registration services for the EASL Liver Cancer Summit 2023.
ICOHAR 2023 project

ICOHAR 2023: Advances in One Health Antimicrobial Resistance Research

ICOHAR 2023, supported by Congrex, took place from 18-20 April in Copenhagen. This physical event brought together 200 delegates to discuss the latest research and strategies in One Health antimicrobial resistance. The conference featured expert presentations, interactive workshops, and networking opportunities aimed at advancing the global fight against antimicrobial resistance.
ECCMID 2023 Project Logo

ECCMID 2023

Supported by Congrex, the hybrid 33rd ECCMID brought together over 16,000 participants to explore the latest advancements in clinical microbiology and infectious diseases. The event featured cutting-edge research, practical workshops, and opportunities for professionals to network and share insights on improving patient care and public health.
ECTRIMS Focused Workshop Project placeholder

De-escalating Strategies in CNS Diseases: ECTRIMS Focused Workshop 2023

This specialised workshop, organised by ECTRIMS and managed by Congrex, took place in Lisbon and attracted 50 participants. The focus was on adjusting treatment plans for conditions like multiple sclerosis (MS) and similar diseases. Experts shared practical advice for safely changing treatments and keeping a close watch on patients during these transitions. The event included discussions on various factors affecting treatment, such as age and gender, and provided a platform for participants to exchange experiences and best practices.
SGH SSS Projects

SHG Annual Meeting 2023 in Neuchâtel: Advancements in Stroke Care

The SHG Annual Meeting, organised by the Swiss Stroke Society and supported by Congrex, was held on January 26-27, 2023, in Neuchâtel. This physical event attracted 250 participants, providing a platform for healthcare professionals to discuss the latest advancements in stroke research and treatment.

SSH Review of the ASH Meeting 2023

The SSH Review of the ASH Meeting, organised by the Swiss Society for Hematology and supported by Congrex, was held on January 10, 2024, in Bern. This physical event brought together 120 delegates at Inselspital to explore and discuss the latest developments in hematology from the ASH international congress.
2022 EASL London conference banner

EASL Liver Cancer Summit 2022

This international conference, convened by the European Association for the Study of Liver (EASL), lasted two days from February 3-4, 2022. Congrex digitally orchestrated it, allowing more than 460 international delegates to participate in the critical discussions surrounding liver cancer research. This digital summit embodied the potential of modern technology in bridging scientific communities across the globe.
CISTM 2023 Project Event Logo

CISTM 2023

CISTM 2023, held at the Congress Center Basel in Switzerland, brought together 1,500 participants to explore global insights in travel medicine. Congrex expertly managed the meeting planning, hotel accommodations, exhibition, and sponsorship, ensuring a seamless and successful event. The conference provided a platform for professionals to share knowledge, network, and discuss the latest advancements in travel medicine, contributing to improved patient care and global health practices.
ESTRO 2023 Project

ESTRO 2023

ESTRO 2023, the annual congress of the European Society for Radiotherapy and Oncology, took place from 12 to 16 May in Vienna, Austria. Under the theme "From Innovation to Implementation," the event focused on translating research into practice, reflected in state-of-the-art sessions throughout the program. With more than 6,000 delegates in attendance, the summit offered an excellent opportunity to network with industry leaders and explore the latest developments in technology, techniques, and oncology products. Congrex proudly supported this event by organising hotel accommodations, ensuring a smooth and comfortable experience for all participants.
EASL Liver Cancer Summit 2023

EASL Liver Cancer Summit 2023

EASL Liver Cancer Summit 2023 The EASL Liver Cancer Summit 2023 took place in Estoril, Portugal from 20-22 April and online. Liver cancer is a major health problem and hepatocellular carcinoma (HCC) is considered one of the leading causes of cancer-related deaths worldwide. Congrex was pleased to provide expert registration services for the EASL Liver Cancer Summit 2023.
ICOHAR 2023 project

ICOHAR 2023: Advances in One Health Antimicrobial Resistance Research

ICOHAR 2023, supported by Congrex, took place from 18-20 April in Copenhagen. This physical event brought together 200 delegates to discuss the latest research and strategies in One Health antimicrobial resistance. The conference featured expert presentations, interactive workshops, and networking opportunities aimed at advancing the global fight against antimicrobial resistance.
ECCMID 2023 Project Logo

ECCMID 2023

Supported by Congrex, the hybrid 33rd ECCMID brought together over 16,000 participants to explore the latest advancements in clinical microbiology and infectious diseases. The event featured cutting-edge research, practical workshops, and opportunities for professionals to network and share insights on improving patient care and public health.
ECTRIMS Focused Workshop Project placeholder

De-escalating Strategies in CNS Diseases: ECTRIMS Focused Workshop 2023

This specialised workshop, organised by ECTRIMS and managed by Congrex, took place in Lisbon and attracted 50 participants. The focus was on adjusting treatment plans for conditions like multiple sclerosis (MS) and similar diseases. Experts shared practical advice for safely changing treatments and keeping a close watch on patients during these transitions. The event included discussions on various factors affecting treatment, such as age and gender, and provided a platform for participants to exchange experiences and best practices.
SGH SSS Projects

SHG Annual Meeting 2023 in Neuchâtel: Advancements in Stroke Care

The SHG Annual Meeting, organised by the Swiss Stroke Society and supported by Congrex, was held on January 26-27, 2023, in Neuchâtel. This physical event attracted 250 participants, providing a platform for healthcare professionals to discuss the latest advancements in stroke research and treatment.

SSH Review of the ASH Meeting 2023

The SSH Review of the ASH Meeting, organised by the Swiss Society for Hematology and supported by Congrex, was held on January 10, 2024, in Bern. This physical event brought together 120 delegates at Inselspital to explore and discuss the latest developments in hematology from the ASH international congress.
2022 EASL London conference banner

EASL Liver Cancer Summit 2022

This international conference, convened by the European Association for the Study of Liver (EASL), lasted two days from February 3-4, 2022. Congrex digitally orchestrated it, allowing more than 460 international delegates to participate in the critical discussions surrounding liver cancer research. This digital summit embodied the potential of modern technology in bridging scientific communities across the globe.

Request for proposal

Are you ready to elevate your next conference to a new level?
Request your individual proposal now and let us organise an unforgettable event together.

Services

Membership Management Services

Crafting effective strategies to deliver an enhanced membership experience and support long-term membership growth.

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Abstract Management Services

Offering professional abstract and paper management solutions using cutting-edge technology.

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Exhibition and Sponsorship Planning Services

Delivering bespoke consulting services to help your organisation plan exhibitions and increase sponsorship revenue.

Learn More
Project Management Services

Offering full project management services including areas like financial planning, marketing, press management, and more.

Learn More
Membership Management Services

Crafting effective strategies to deliver an enhanced membership experience and support long-term membership growth.

Learn More
Abstract Management Services

Offering professional abstract and paper management solutions using cutting-edge technology.

Learn More
Exhibition and Sponsorship Planning Services

Delivering bespoke consulting services to help your organisation plan exhibitions and increase sponsorship revenue.

Learn More
Project Management Services

Offering full project management services including areas like financial planning, marketing, press management, and more.

Learn More
Membership Management Services

Crafting effective strategies to deliver an enhanced membership experience and support long-term membership growth.

Learn More
Abstract Management Services

Offering professional abstract and paper management solutions using cutting-edge technology.

Learn More
Exhibition and Sponsorship Planning Services

Delivering bespoke consulting services to help your organisation plan exhibitions and increase sponsorship revenue.

Learn More
Project Management Services

Offering full project management services including areas like financial planning, marketing, press management, and more.

Learn More

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