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Professional Conference Organizer for Conference Planning | Congrex

The process of planning and coordinating a conference is usually referred to a conference planning and which can include budgeting, scheduling, venue selection, acquiring necessary permissions, coordinating transportation, arranging for speakers or entertainers, arranging decor and furniture, event security, catering, coordinating with third-party vendors, and emergency plans. Each conference is unique in its nature. The meeting planner is the person who designs, plans and executes the event, taking responsibility for the creative, technical, and logistical elements.

News & Industry Information about: Conference Planning

Four people holding a banner with the words 'Content, People, Technology' for conference planning.

The Key Factors for Planning A Conference Successfully

Conference Planning Guidelines 2023 The event planning industry continues to evolve and adapt to new challenges and changing expectations. This…

digital transformation and conference planning blog image

How Digital Transformation can elevate your Conference Planning

Attendee engagement is one of the most critical factors for event success, as it directly impacts an event’s reputation and…

Conference experience implies learning experience LX and user experience UX.

Transform Your Conference Into An Engaging Learning Experience

Are you planning your next conference? With information on everything under the sun quite literally available at the click of…

International Conference Planning 2023

Planning an International Conference: 2023 Guidelines & Tips

Although virtual and hybrid events are here to stay, in 2023, in-person events are back and require a carefully orchestrated…

Healthy Event

Five Tips To Help You Organise A Healthy Event

Conferences and meetings are usually considered sedentary events, requiring attendees to spend hours sitting in enclosed spaces. Professionals in the…

Avoid food waste at conferences

4 Tips To Avoid Food Waste At A Conference or Event

Managing to avoid food waste at a conference or event is essential to hosting a more sustainable conference. The events…

conference budgeting and cash flow

Proactive Budgeting for Conferences: How to Manage Cash Flow

From securing a conference venue and inviting keynote speakers to event marketing, conference event planning is an overwhelming experience. The…

paperless association conference

Five Reasons to Go Paperless at your Association Conference

Many benefits stand out with increasing conferences turning to paperless methods. Of course, using less paper is better for the…

science conference

How to Plan a Successful Science Conference

If you have been asked to organise a conference, you are probably feeling both excited and overwhelmed. Conferences are an…

Meeting Planners IAPCO PCO

Why should conference planners choose an IAPCO member PCO?

Imagine the scenario: you are a planner tasked with organising an international conference, meeting or exhibition. You want to have…

Storytelling conference marketing

How To Use Storytelling When Marketing Your Conference

Why use storytelling for marketing your conference? Research from Stanford University shows “stories are remembered up to 22 times more…

event venue image with delegates

How To Select The Best Venue For Your Upcoming Event

When planning a successful conference or event, you must make many decisions. But the one that will have the most…

brand collaboration

How To Collaborate With Other Professional Organisations at your Conferences (And Why You Should!)

Collaboration between brands can yield excellent results for everyone involved, whether you collaborate on a service, product or marketing activity.…

Six Ways Make Conference Sustainable

Six Ways To Make Your Conference More Sustainable

Attendees at mid-sized conferences reportedly send an average of 1.16kg (each) of waste to landfills throughout the event. When combined…

Nine Signs You Need A Professional Conference Organiser for your next event

Nine Signs You Need A Professional Conference Organiser For Your Next Event

The role of a modern professional conference organiser (PCO) is to help conferences and events succeed by adapting to the…

Successful Conference Management For The 21st Century

Successful Conference Management For The 21st Century

Conference management has undergone profound changes. Learn how to enrich conference environment & create memorable value-driven experiences.

professional congress organiser Core PCO

The Role of the Professional Conference Organiser (Core PCO) [2021 updated version]

Where can a Professional Conference Organiser (PCO) help you make your live easier? Learn more about the professional services a…

organising a science conference

10 Actionable Steps for Organising a Science Conference

Organising a science conference presents unique challenges. Discover the steps to mitigate the logistical challenges involved in organising academic conferences.…

Mitigate Online Event Risks by Developing Protocols

Mitigate Online Event Risks by Developing Protocols

Despite the hype surrounding online conferences, many event managers still do not find them an easy replacement to live events.…

Image card for blog about Hybrid Conference Success

How to Ensure Hybrid Conference Success

How can you achieve a successful hybrid conference? In light of the raging Coronavirus pandemic, many event organisers pivoted to…

What Is the Future of Events After COVID-19?

What Is the Future of Events After COVID-19?

As for meeting and event planners and all stakeholders of the meetings and events industry, we are still witnessing the…

Image card for the blog Five Proven Tips for Optimising Conference Results which shows a dart board with the label results

Five Proven Tips for Optimising Conference Results

Conferences have gained popularity for multiple reasons, including networking and expanding one’s knowledge in their professional field. The focused nature…

Blog Image Generate Traffic Exhibition Booths

Six Tips To Generate Traffic To Exhibition Booths

In-person events like conferences, conventions, and trade shows remain crucial to associations and organisations who want to attract new members…

Image showing a large group of people within a confrence hall, for blog article how Increase Conference Attendance

How to Increase Conference Attendance

A successful conference requires a lot of planning. You have to pick a venue, create an agenda for the day,…

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