Conference Planning

The process of planning and coordinating a conference is usually referred to a conference planning and which can include budgeting, scheduling, venue selection, acquiring necessary permissions, coordinating transportation, arranging for speakers or entertainers, arranging decor and furniture, event security, catering, coordinating with third-party vendors, and emergency plans. Each conference is unique in its nature. The meeting planner is the person who designs, plans and executes the event, taking responsibility for the creative, technical, and logistical elements.

Many people ask the question, what is a PCO? Basically, PCO is just an acronym for Professional Conference Organiser. This is a company that mainly specialises in the planning of conferences, events and meetings. It is about conferences and events management which serve as their core business activity, not for a secondary service. Because of […]

Have you ever tried to organise a conference? How about attending an international conference? If yes, then you might have an idea of how the conference was successfully held by its organisers. You might even have seen how everything works well in every single detail in delivering the main goal of the conference during that […]

Booking conference accommodation in a foreign country can be problematic; there are language barriers, different cultural aspects, currency issues, as well as varying rules and regulations which can become stumbling blocks in the event organisation process. So how do you ensure you book the right hotels, at the right price with the right conditions, in […]

Meeting management. Every conference or event is different and requires experienced organising committees in order to manage everything needed for its success. Since there are various roles to play, organisers have to clearly define their responsibilities so that every requirement is met on time. The host organisation should ensure that every member is aware of […]

When organising a successful conference or event, a key ingredient is your ability to manage and produce a conference cash-flow management plan. However, there are some organisers who are more absorbed in marketing and logistics that they repeatedly fall short in creating and updating their cash-flow management plan. In order for you to build an […]

Income from Conference Exhibition and Sponsorship is very important. You need to look for someone who can help you raise those funds, and has a proven history in meeting or even exceeding their clients target find. By being connected to people, being able to cut through the mounds of the red tape and filled with […]

Today we talk about Digital Marketing for Associations. Associations are the mainstay of the business community, however they encounter many challenges that other organisations and companies do not, mainly membership fluctuation and budgetary constraints. This is why creative and strategic planning is essential, especially when it comes to digital marketing efforts where there are so […]

In our second part of the Digital Marketing for Associations series we talk about messaging. The world and thus messaging has changed in the last decade, with most of us now using smartphones and other types of digital devices that access the Internet. This is how many of us are getting our information, including the […]

Why should planners choose an IAPCO member PCO? Imagine the case: you are a planner facing the task of organising an international conference, meeting or exhibition. You want to have a professional meeting planning experts at your side so you start searching the internet for meeting planner, event organiser or professional conference organisers, Core PCO´s. And, […]

Related References for Conference Planning

The first Crypto + ICO Summit, organised by Smart Valor was held in Zürich, Switzerland in March 2018.

Every year in April clinicians, physicians, scientists and hepatology experts come together from all over the world to learn about the latest in liver research.

It is always an exciting challenge to bring a new congress to life, as happened in Berlin in May 2018. After a lengthy planning period the first International Conference of the German Society of Nursing Science took place in the Abba hotel.

Related Services for Conference Planning

Designing networking events that bring attendees together before, during, and after the conference.

Offering full project management services including areas like financial planning, marketing, press management, and more.

Helping you managing your data, always keeping an eye on the newest data protection regulations/ GDPR.

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