{"id":22995235,"date":"2016-01-28T17:42:45","date_gmt":"2016-01-28T16:42:45","guid":{"rendered":"https:\/\/congrex.com\/allgemein\/5-tips-for-effective-venue-sourcing-for-your-next-conference\/"},"modified":"2024-03-26T05:54:45","modified_gmt":"2024-03-26T04:54:45","slug":"5-tips-for-effective-venue-sourcing-for-your-next-conference","status":"publish","type":"post","link":"https:\/\/congrex.com\/de\/blog-de\/5-tips-for-effective-venue-sourcing-for-your-next-conference\/","title":{"rendered":"5 Tips For Effective Venue Sourcing For Your Next Conference"},"content":{"rendered":"

Effective venue sourcing is key for the success of your next conference, meeting or trade show. Not long after the lights dim on the last event, association planners are discussing where to host the next annual meeting or congress. With so many things to consider and all the options in terms of destinations and venues competing for business, the selection process can be a daunting. <\/span><\/p>\n

Hone in on the specifics and compare all your options. If you hope to get a good deal you need to prepare a comprehensive and detailed Request for Proposal (RFP). You\u2019re going to need to invest some solid time into creating this document so that you have a clear picture of exactly what you want and need. Your RFP will act as your briefing document, outlining every detail of your event so that you can easily compare destinations and venues offering the best deals. <\/span><\/p>\n

Download our White Paper:\u00a0<\/strong>Effective Venue Sourcing For Your Next Conference<\/a><\/p>\n

The specification document may contain information such as venue space requirements, draft programme format, social event plans, hotel accommodation requirements, requirements for ground arrangements, transport and travel access. <\/span><\/p>\n

Depending on the selection process you adopt, and therefore the third parties who will receive this, you may also want to request information on what sort of financial or \u201cin kind\u201d local support may be available. It is important to be clear on expectations so that it is clear and up front to all parties from the outset.<\/span><\/p>\n

Related:\u00a0<\/strong>Conference Accommodation: The Secrets of International Hotel Contracts<\/a><\/p>\n

You will also need to look at your organisation and recognise what your restrictions could be. This could be the level of resources within the organisation to actively coordinate this process, your association\u2019s constitution or even the people who make the final selection decisions. By noting these down you can then evaluate which venue sourcing method is best for you and your organisation. There are a number of commonly used methods that may be used either independently or as a combination. <\/span><\/p>\n

More venue sourcing options:<\/span><\/strong><\/h4>\n