{"id":22995219,"date":"2015-09-01T13:53:41","date_gmt":"2015-09-01T11:53:41","guid":{"rendered":"https:\/\/congrex.com\/allgemein\/conference-accommodation-the-secrets-of-international-hotel-contracts\/"},"modified":"2024-03-26T05:54:41","modified_gmt":"2024-03-26T04:54:41","slug":"conference-accommodation-the-secrets-of-international-hotel-contracts","status":"publish","type":"post","link":"https:\/\/congrex.com\/de\/blog-de\/conference-accommodation-the-secrets-of-international-hotel-contracts\/","title":{"rendered":"Conference Accommodation: The Secrets of International Hotel Contracts"},"content":{"rendered":"

Booking conference accommodation<\/a> in a foreign country can be problematic; there are language barriers, different cultural aspects, currency issues, as well as varying rules and regulations which can become stumbling blocks in the event organisation process. So how do you ensure you book the right hotels, at the right price with the right conditions, in a foreign country? The answer isn\u2019t always as straightforward as you may think, in the hotel game it is all about give and take with the focus squarely on the art of negotiation.<\/p>\n

On the one hand side, there is always a big pressure on the part of the hotel management when it comes to signing up a contract for conference accommodation, especially if it is an international contract that they are going to deal with.<\/p>\n

Related:\u00a0<\/strong>5 Tips For Effective Venue Sourcing For Your Next Conference<\/a><\/p>\n

On the other hand, organising a big meeting or event does not give you the buying power for conference accommodation in the hotel market as you would expect. In fact, as a buyer, you are actually creating demand by booking all the hotel rooms in a certain city, hence hotels can charge a higher rate and conditions such as payment terms can be stricter.<\/p>\n

Develop your Own Conference Accommodation Contract<\/h4>\n

A piece of good advice for those meeting planners to get the best contract is to develop your own contract. You can make your own contract for the hotel management to follow and lead the hotel for a better working relationship. You and the hotel management itself will know the contract\u2019s requirements and this may even enable you to use this contract for your future conference accommodation.<\/p>\n

Related:<\/strong>\u00a0The Role of the Professional Conference Organiser \u2013 PCO<\/span><\/a><\/span><\/p>\n

Once you get the idea, you can possibly use this to add, delete or make some amendments to the sections stated including the payment dates, accommodation rates and policies for the cancellation of booked reservation while the negotiation process is still up. These ideas may also ensure that both parties will be satisfied and will encourage better working relationships in the benefit for\u00a0the final outcome of the conference.<\/p>\n

To have an effective way of getting the best hotel contract for your conference accommodation it should be a must to collaborate with an expert lawyer for achieving your\u00a0goal in working out the contract.\u00a0Yet, this can be an expensive service that you may get despite its benefit of providing a sure decision for the contract you will sign.<\/p>\n

Work with\u00a0an IATA<\/a> accredited Travel Consultant\u00a0<\/h4>\n

Many ignore the essence of a travel consultant in this matter. To hire a professional travel consultant and destination management<\/a>\u00a0expert means that you will be able to decide not only among options for your social event<\/a> but also you can rely on their legal advice and guidance during your hotel accommodation selection period. The travel consultant will do the work of checking the hotel\u2019s contract for the conference accommodation and give his advice which the company can guarantee correctly.<\/p>\n

For further\u00a0information please download our White Paper<\/strong>: International Hotel Contracts<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"

Booking conference accommodation in a foreign country can be problematic; there are language barriers, different cultural aspects, currency issues, as well as varying rules and regulations which can become stumbling blocks in the event organisation process. So how do you ensure you book the right hotels, at the right price with the right conditions, in […]<\/p>\n","protected":false},"author":5,"featured_media":22992603,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[1848],"tags":[],"technology-trend":[],"topic-tag":[149],"class_list":["post-22995219","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog-de","topic-tag-konferenz-essentials"],"yoast_head":"\nConference Accommodation: The Secrets of International Hotel Contracts - Congrex Switzerland<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/congrex.com\/de\/blog-de\/conference-accommodation-the-secrets-of-international-hotel-contracts\/\" \/>\n<meta property=\"og:locale\" content=\"de_DE\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Conference Accommodation: The Secrets of International Hotel Contracts\" \/>\n<meta property=\"og:description\" content=\"Booking conference accommodation in a foreign country can be problematic; there are language barriers, different cultural aspects, currency issues, as well as varying rules and regulations which can become stumbling blocks in the event organisation process. 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