Conference Planning

The process of planning and coordinating a conference is usually referred to a conference planning and which can include budgeting, scheduling, venue selection, acquiring necessary permissions, coordinating transportation, arranging for speakers or entertainers, arranging decor and furniture, event security, catering, coordinating with third-party vendors, and emergency plans. Each conference is unique in its nature. The meeting planner is the person who designs, plans and executes the event, taking responsibility for the creative, technical, and logistical elements.

Many professionals tend to focus upon travelling to conferences about the day of the event itself. This is perfectly fine for local associations and organisers. However, the majority of delegates will likely have to travel (sometimes great distances) as opposed to only turning the corner and walking into the venue. Not only can conference travel […]

Member engagement is the cornerstone of all associations. When it comes to maintaining and expanding their member association base, membership schemes, conferences, and special events are considered a traditional form of keeping existing members engaged and attracting potential supporters. However, in today’s current environment, resorting to traditional member engagement methods is not enough. When planning […]

There are many matters associated with today’s public events or conferences. Most organisers will take into account metrics such as logistics, the location and the monetary cost. However, it is also important to mention the environmental impact that a particular event may have. This is often referred to as its carbon footprint. A growing number […]

When it comes to technology trends in the meetings industry, there is no doubt that the entire industry has entered into the digital domain. Attendees have come to expect nothing less, and in turn, organisers need to be able to employ all of the latest technology trends available. What are some of the most innovate […]

Poster presentations are a useful way to present research and are commonly used at conferences to attract the attention of attendees who may be interested in your findings. They can also be a novel and interesting way for students to present their work, perhaps mostly for research papers and dissertations although they might be utilised […]

Global Strategies for Associations: Professional associations play a crucial role in the economic development of their respective communities, and as such, they are not immune to globalising trends. A 2016 study by the American Society of Association Executives (ASAE) highlighted the need for associations to take an increasingly global focus to bring value and strengthen […]

We are all conscious that social media is an important metric which we should always use when planning an upcoming conference or seminar. However, we have the feeling that many professionals are still uncertain as for how to leverage this powerful medium in the most efficient manner. Much like other approaches to successful meeting planning, […]

What is strategic meeting management? We are often bombarded with a veritable “alphabet soup” in regards to particular conference management strategies and solutions. Still, one of the most commonly misunderstood terms is strategic meeting management. Simply stated, this concept involves leveraging the right resources and procedures so that an upcoming event runs smoothly and is […]

One of the most important signs of quality in regards to a conference is the quality of its keynote speakers. In many ways, a conference influencer can be viewed as a “human billboard”. These individuals highlight the reputation and the quality of the event, which are both key metrics to attract delegates and to illustrate […]

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